PowerSchool Tutorial: Working With Saved Groups

What can I do with my group?

Once you have created your group there are tons of things that you can do with it. Let's go through how to get back to your Stored Selection (your saved group) so that you can get all kinds of data on these students. There is also a downloadable guide that you can save and print for later reference that details how to edit your group.

Continue reading to learn all about working with groups.

Return to Your Saved Group

First, you have to get back to your group list, which is simple to do from the home page (Start Page). 

Remember: If you’re not sure how to get back to the home page, you can always click the Home Base icon. 


Your group lists are saved within each of your schools.  I made a list under Knightdale Elementary School by selecting it in the drop down in the top right of the screen before I created the group.   

In order to return to that group I need to make sure the correct school is selected 



Once you have the correct school selected, click on Stored Selections.

From the stored selections page I can see all of the saved selections I have made in the past, such as my PLT list for Knightdale ES.  You’ll see there are 36 children in this group.  

Accessing Group Function Options

From the Stored Selections page, click on Go Functions to be taken to a lengthy list of options:


I have yet to explore all of these functions, but you can use one by clicking the item in the list on the left that you want to use.  Each item also has a short description to the right that tells a little about what it does.  Several of these don’t seem to be relevant to School Social Workers, but many could be great.

I know you’re anxious to learn about them all (so am I), but i’ll just start with the few I have played around with that I think are useful.  If you are curious about one you want me to look into or have figured out something useful yourself please share! 

Group Functions

Click on any of the items below to go to the tutorial for this function.  If you can’t click on it that means I haven’t added the tutorial yet. Check back later or subscribe to be notified when new tutorials are posted. 

• Enrollment Summary
• Export Using Template
• List Students
• Print Reports
• Print Mailing Labels
• Quick Export
• Search by Grades/Attendance
• Search for Perfect Attendance
• Student Schedule Report

These options are discussed in my previous post on how to create a group.

• Save Stored Selection
• Select Students by Hand

Middle and High School Only

I suspect that the following options may be only meant for High School and possibly Middle School use.  



Since I only serve the Elementary level, I think these functions don’t really offer any useful options for me.  They may be great tools if you work with Middle and High schools and probably give you different results if you try to use them with your student groups.  Feel free to experiment with these options and see if they are helpful.  If you find something great I’d love to hear about it!

Editing Stored Selections

There are options you can use from this page to edit, combine, and compare different saved lists.  The process to correct a list if you happen to include the wrong child or need to change or add a name is overly complicated.  I wish it was as easy as pressing delete, but it is a bit more tricky. 

I created a handy guide that you can print and save to reference for how to edit your stored selections including how to add or remove students. You can find this guide on the downloads page or click below to download. 

Powerschool | Working with Stored Selections Source: Carly Price | WCPSS School Social Worker This guide will walk you through how to create, edit, and find the data you need for saved groups of students in Powerschool. Stored Selections are great for keeping tabs on any hand-picked group of students you work with on a regular basis. Download

This should get you started on doing some great things with your groups. Remember to check back for further details on how to use different functions and share any other tips you stumble upon as well!

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